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📍 Directions to the New Location:
You can find the address here: https://maps.app.goo.gl/qc1yaY6jnZcyV3WM8

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If you have any questions about the transition, scheduling, or directions to the new location, please don’t hesitate to reach out directly at 509-322-3877. I will be happy to provide any additional details you may need.

Thank you for your trust and support over the past three years. I look forward to welcoming you to my new office space.

Let's  make it easy and light for you!

SPECIALIZES IN US TAXATION, TAX RESOLUTION, TAXPAYER REPRESENTATION, and TAX PLANNING

Other Expertise: BOOKKEEPING, BOOKKEEPING COMPREHENSIVE COACHING, PAYROLL, BUSINESS FORMATION, & NOTARY PUBLIC.

Solutions for Individuals and Businesses

E. Smith, EA, Accounting, LLC dba, E. Smith Accounting Services built an excellent reputation taking care of taxation and accounting needs for a wide variety of businesses and individuals. Whether you need assistance with taxes, payroll, bookkeeping, notary public or any other complicated and time-consuming accounting issues, contact us for our trusted guidance and professional solutions.

Designed to Keep Our Clients Informed

As a comprehensive Tax Preparation Service, our priority is keeping our clients informed. We compiled documents to serve as a convenient reference for you. Book a consultation with us to discuss your tax situation in depth.

Easy. Fast. Secure. iCloud based system 

Smart, Safe and Secure solutions are at the core of all that we do at E. Smith Accounting Services. Our main goal is finding smart ways of using technology that will provide an easy access to a busy individual and business owners, everywhere. 

Values & Experience

When you work with us, you can take advantage of features you won’t find anywhere else. We’re not satisfied with our work until our clients are.

Back to basic process

You can count on us to not only meet but exceed all your needs and requests, Including back to basic processing. 

Professionalism. Excellence. Timeliness.

Since our founding, I've worked with numerous clients throughout the area. Great service begins and ends with experienced and friendly professionals, which is why I put so much consideration into quality of time and value. We complete projects efficiently and on schedule and go above and beyond to form lasting relationships with my clients.

Honest & Efficient Work

We want clients to be satisfied with our work, which is why we provide open communication channels throughout the duration of each project.

Individual and Business Taxation
Men with Calculator

INDIVIDUAL

SELF EMPLOYED

SINGLE MEMBER LLC

FORMS >
Couple Sitting with Financial Advisor

PARTNERSHIP

MULTI-MEMBER LLC

NOT FOR PROFIT

FOREIGN TAX

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FORMS >
People Inside Taxi

S-CORPORATION

C-CORPORATION

FORMS >
Bookkeeping for all Industry

BOOKKEEPING PROCESS – STEP-BY-STEP TASK LIST (FOR CLIENTS)

Tools referenced: QuickBooks Online, Dext/Hubdoc, Gusto, Google Drive, bank portals, Excel/Google Sheets, and communication platforms.
Frequency: Daily, Weekly, Monthly, Quarterly, Annual

1. CLIENT ONBOARDING (ONE-TIME SETUP)

1.1 Gather Client Information

  • Business details (EIN, address, industry)

  • Owner contact information

  • Accounting method (cash or accrual)

  • Chart of accounts (standard or customized)

  • Sales tax requirements

  • Payroll provider information

  • Reporting requirements

1.2 Request Access and Uploads

  • Invite client to QuickBooks Online

  • Get access to:

    • Bank accounts

    • Credit cards

    • Payment processors (PayPal, Stripe, Square)

    • Payroll systems

  • Create shared Google Drive folder

  • Set up Dext or Hubdoc for document uploads

1.3 QuickBooks Online Setup

  • Customize chart of accounts

  • Set fiscal year and accounting method

  • Create recurring transactions

  • Customize invoice templates

  • Set up bank feeds

2. DAILY / WEEKLY TASKS

2.1 Import and Categorize Transactions

  • Go to Banking → Transactions

  • Review items under “For Review”

  • Match deposits to invoices or sales receipts

  • Match payments to bills

  • Create bank rules for recurring vendors

  • Attach receipts from Dext/Hubdoc

2.2 Collect Receipts and Documents

  • Review Dext/Hubdoc for uploaded receipts

  • Push documents into QuickBooks Online

  • Organize documents in Google Drive

  • Request missing documents from client

2.3 Monitor Cash Flow

  • Review cash on hand

  • Flag unusual or duplicate transactions

  • Notify client of any urgent concerns

3. MONTHLY TASKS

3.1 Reconcile All Accounts

Reconcile all statements:

  • Bank accounts

  • Credit cards

  • Loans and lines of credit

  • Payment processors

  • Payroll clearing accounts

3.2 Record Bills and Expenses

  • Enter bills received via Dext/Hubdoc

  • Categorize vendor expenses

  • Ensure bill payments match open balances

  • Update accounts payable aging

3.3 Record Customer Sales and Payments

  • Review open invoices

  • Apply customer payments

  • Match deposits to processor reports

  • Send invoice reminders (if included in your service)

3.4 Payroll Review

  • Confirm payroll runs

  • Post payroll journal entries

  • Verify payroll tax payments

  • File payroll reports

3.5 Review Financial Statements

  • Profit and Loss

  • Balance Sheet

  • Cash Flow Statement

  • Month-over-month comparison

  • Identify unusual or incorrect balances

3.6 Communicate With Client

Send monthly package:

  • Financial statements

  • Questions or clarifications

  • Accounts receivable aging

  • Accounts payable aging

  • Cash flow notes

  • Tax reminders

4. QUARTERLY TASKS

4.1 Sales Tax Filing

  • Verify taxable sales

  • Reconcile with jurisdiction requirements

  • File and pay sales tax

  • Save confirmation

4.2 Payroll Tax Filings

  • File quarterly payroll forms

  • Save all filings in Google Drive

4.3 Review Estimated Tax Payments

  • Prepare reports for CPA

  • Notify client of estimated payments

4.4 Review Chart of Accounts

  • Clean up unused accounts

  • Add new accounts as needed

5. YEAR-END TASKS

5.1 Cleanup and Adjustments

  • Reconcile all accounts to year-end

  • Ensure all expenses are entered

  • Review undeposited funds

  • Review clearing accounts

  • Adjust inventory

  • Reclassify incorrect transactions

5.2 Prepare Year-End Reports

  • Final Profit and Loss

  • Final Balance Sheet

  • General Ledger

  • Trial Balance

  • Provide to CPA

5.3 1099 Preparation

  • Review vendors

  • Collect missing W-9s

  • Generate 1099s

  • File and distribute forms

  • Save all copies

5.4 Archive and Backup Data

  • Export reports

  • Organize documents by year and month

  • Update recurring templates for the new year

Payroll Service

I

PAYROLL PROCESSING – STEP-BY-STEP TASK LIST (FOR CLIENTS)

Tools referenced: QuickBooks Online Payroll, Gusto, ADP, Paychex, Google Drive, and time-tracking apps.

1. CLIENT PAYROLL ONBOARDING (ONE-TIME SETUP)

1.1 Gather Required Information

  • Business legal name, EIN, address

  • Payroll frequency (weekly, biweekly, semimonthly, monthly)

  • Pay schedules

  • Employee information: W-4, I-9, direct deposit forms

  • Contractor information: W-9

  • Benefits details: health insurance, retirement plans, garnishments

  • PTO policies

  • State unemployment account details

1.2 Set Up Payroll System

  • Add company information to payroll software

  • Enter employees and contractors

  • Set pay rates, salary amounts, overtime rules

  • Enter benefits deductions and employer contributions

  • Add tax jurisdictions

  • Connect bank account for payroll funding

1.3 Document Storage Setup

  • Create payroll folder in Google Drive

  • Store employee files, signed forms, and payroll reports

  • Secure folder access with permissions

2. PAYROLL PREPARATION (PER PAY PERIOD)

2.1 Collect and Verify Hours Worked

  • Pull timesheets from time-tracking platform

  • Verify clock-ins/out

  • Check overtime accuracy

  • Review PTO, sick time, holiday hours taken

  • Confirm approvals from client or manager

2.2 Review Employee Status Changes

  • New hires, terminations, pay rate changes

  • Benefit changes or new deductions

  • Address updates

  • Check whether any changes require a tax update

2.3 Verify Earnings and Deductions

  • Regular wages

  • Overtime

  • Bonuses, commissions, stipends

  • Benefit deductions

  • Garnishments

  • Reimbursements

3. PROCESS PAYROLL (PER PAY PERIOD)

3.1 Run Payroll Calculation

  • Input hours or approve imported hours

  • Review gross wages

  • Confirm tax withholdings

  • Confirm employer taxes

  • Verify net pay amounts

3.2 Approve and Submit Payroll

  • Confirm payroll totals

  • Submit payroll for direct deposits

  • Schedule paper checks if applicable

  • Verify pay date

3.3 Generate Payroll Reports

  • Payroll summary

  • Payroll register

  • Deductions report

  • Employer tax liability report

  • Save reports in Google Drive

4. POST-PAYROLL TASKS (PER PAY PERIOD)

4.1 Record Payroll in Accounting Software

  • Sync payroll to QuickBooks Online or

  • Manually enter payroll journal entries

  • Verify wages, employer taxes, and benefits post accurately

4.2 Confirm Tax Payments

Depending on system:

  • In Gusto/QBO Payroll: taxes are auto-paid

  • In ADP/other: confirm scheduled tax deposits

  • Verify state and federal taxes will process before deadlines

4.3 Communicate With Client

  • Notify client payroll was processed

  • Send summary of hours, total payroll cost, and any notes

  • Confirm next payroll date

5. MONTHLY PAYROLL TASKS

5.1 Review Monthly Payroll Reports

  • Payroll summary

  • Employee earnings

  • Benefits deductions

  • Employer tax liability

  • PTO balances

5.2 Reconcile Payroll Accounts

  • Reconcile payroll bank account

  • Reconcile payroll liability accounts

  • Review accuracy of benefit payments

  • Confirm voluntary deductions match invoices from carriers

5.3 Submit Benefit Payments

  • Health insurance premiums

  • Retirement plan contributions

  • Garnishment payments

  • Save confirmations in Google Drive

6. QUARTERLY PAYROLL TASKS

6.1 File Quarterly Payroll Tax Forms

  • Federal Form 941

  • State withholding returns

  • State unemployment returns

  • Local taxes (if applicable)

  • Save copies in Google Drive

6.2 Reconcile Quarterly Tax Payments

  • Match payroll tax deposits to software reports

  • Verify no late or missed deposits

6.3 Provide Reports to Client or CPA

  • Quarterly payroll summary

  • Liability reports

  • Employee wage detail

7. YEAR-END PAYROLL TASKS

7.1 Prepare and File W-2s and W-3

  • Verify employee names, SSNs, and addresses

  • Reconcile total wages to payroll reports

  • File W-2s with SSA

  • Distribute W-2s to employees

7.2 Prepare and File 1099s for Contractors

  • Verify contractor information

  • Confirm total payments exceed the filing threshold

  • File and distribute 1099-NEC

7.3 File Annual Payroll Tax Forms

  • Federal Form 940 (FUTA)

  • State annual reconciliation forms

  • Local annual filings (if applicable)

7.4 Year-End Reconciliation

  • Reconcile total wages to general ledger

  • Reconcile payroll liability accounts

  • Confirm all taxes and benefits were paid

  • Review PTO balances and carryover policies

7.5 Archive Payroll Records

  • Save all payroll reports for the year

  • Organize by employee and month

  • Prepare payroll calendar for new year

Business Formation

I

BUSINESS FORMATION PROCESS – STEP BY STEP

Applies to Washington State, other states, federal IRS steps, and nonprofit setup.

1. DETERMINE BUSINESS STRUCTURE

  • Sole proprietorship

  • Partnership

  • LLC

  • Corporation

  • S-Corporation (via IRS election)

  • Nonprofit organization

2. PREPARATION BEFORE FORMATION

  • Decide on business name

  • Check name availability with state’s business registry

  • Verify trademark availability (USPTO)

  • Determine ownership and management structure

  • Prepare operating agreement (LLC) or bylaws (corporation or nonprofit)

  • Identify registered agent

3. FORMING A BUSINESS IN WASHINGTON STATE

3.1 Name Search

  • Search business name availability using Washington Secretary of State “Corporations and Charities” database.

  • Reserve name if needed.

3.2 Form the Business Entity

  • For LLC or Corporation: File Certificate of Formation (LLC) or Articles of Incorporation (Corporation) with Washington Secretary of State.

  • For nonprofit: File Articles of Incorporation for Nonprofit.

  • Keep confirmation and stamped copies.

3.3 Create a Business License

  • Register with Washington Department of Revenue through the Business Licensing Service (BLS).

  • Obtain Unified Business Identifier (UBI).

  • Add endorsements such as city business licenses, specialty licenses, or trade endorsements.

3.4 Register for Taxes

  • Set up account for Washington taxes including business and occupation (B&O) tax.

  • Register with Employment Security Department for unemployment.

  • Register with Department of Labor & Industries for workers’ compensation.

3.5 Additional Washington Requirements

  • File Initial Report (for corporations) with Secretary of State.

  • Maintain annual report with the state.

  • Set up required state-level permits based on business activity.

4. FORMING A BUSINESS IN OTHER STATES (GENERAL PROCESS)

4.1 Name Search

  • Search business name in the state’s Secretary of State or Corporations Division database.

4.2 File Formation Documents

  • LLC: Articles of Organization.

  • Corporation: Articles of Incorporation.

  • Nonprofit: Nonprofit Articles of Incorporation.

  • Pay state filing fee.

  • Receive approved documents.

4.3 Appoint Registered Agent

  • Ensure agent meets state requirements.

  • Maintain annual agent records.

4.4 State Tax Registration

  • Register with state Department of Revenue or Taxation to collect sales tax or state business taxes.

  • Register for employer withholding tax if hiring.

  • Register for unemployment insurance.

4.5 Local Licensing

  • File required city, county, or industry-specific licenses.

4.6 Annual/Periodic Filings

  • File annual reports or statements of information.

5. FEDERAL EIN APPLICATION (IRS)

5.1 Prepare Information

  • Responsible party name and SSN or ITIN

  • Business legal name

  • Business address

  • Type of entity

  • Reason for applying

5.2 Apply for EIN

  • Apply online via IRS EIN Application (fastest).

  • Alternative: Fax or mail Form SS-4.

  • Save EIN confirmation letter (CP 575).

5.3 Use EIN for:

  • Banking

  • Hiring employees

  • Tax filings

  • Business license applications

6. S-CORPORATION ELECTION (IRS)

6.1 Requirements Check

  • Must be a domestic corporation or LLC eligible to be taxed as corporation.

  • No more than 100 shareholders.

  • Only allowable shareholders (individuals, estates, certain trusts).

  • One class of stock.

6.2 File Form 2553

  • File Form 2553, Election by a Small Business Corporation.

  • Must be filed:

    • Within 2 months and 15 days of formation, or

    • Within 2 months and 15 days of the beginning of the tax year the election is to take effect.

6.3 Keep IRS Acceptance Letter

  • Store IRS acceptance notice for tax records.

7. NONPROFIT FORMATION (FEDERAL + STATE)

7.1 State-Level Formation

  • Draft Nonprofit Articles of Incorporation with IRS-required language on purpose and dissolution.

  • File formation documents with Secretary of State.

  • Draft Bylaws.

  • Hold organizational meeting.

  • Appoint board of directors.

7.2 Obtain EIN

  • Apply for EIN as a nonprofit (same process as LLC but choose nonprofit option).

7.3 Apply for Federal Tax-Exempt Status

  • 501(c)(3): File Form 1023 or Form 1023-EZ (if eligible).

  • Other exemptions: File Form 1024 or 1024-A.

  • Submit required attachments: financials, activities explanation, organizing documents.

7.4 After Federal Approval

  • Register with state charity division (such as Washington Charities Program).

  • Begin annual IRS filings (Form 990 series).

  • Maintain corporate records and board minutes.

8. POST-FORMATION STEPS (ALL STATES)

8.1 Open Business Bank Accounts

  • Provide EIN

  • Provide formation documents

  • Provide operating agreement or bylaws

8.2 Set Up Accounting

  • Establish bookkeeping system

  • Track startup expenses

  • Set up payroll if needed

8.3 Obtain Insurance

  • General liability

  • Workers' compensation

  • Professional liability (if applicable)

8.4 Maintain Compliance

  • File annual reports with the state

  • Renew local licenses

  • Keep corporate records up to date

E. SMITH, EA, ACCOUNTING, LLC | dba, E. SMITH ACCOUNTING SERVICES

A: 208 S Main Street, Omak, WA, USA 98841

 L: 509-258-5101 | C:  509-322-3877 | Fax# 509-553-6064

E: emsmith@cad-accounting.com | M: PO BOX 96, Riverside, WA, 98849

E SMITH - 2025.png

 📍 Directions to the New Location:
You can find the address here: https://maps.app.goo.gl/qc1yaY6jnZcyV3WM8

 

If you have any questions about the transition, scheduling, or directions to the new location, please don’t hesitate to reach out directly at 509-322-3877. I will be happy to provide any additional details you may need.

Thank you for your trust and support over the past three years. I look forward to welcoming you to my new office space.

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